Child Information Sharing Scheme

 

Improving Child Wellbeing and Safety Outcomes Project 

CIS - Capacity Building Program 2023

Join APNA's Child Information Sharing Scheme (CISS) Team in 2023 for our new community of practice, snapshot learning, resources and more to build awareness and confidence in implementing the CISS reforms.

APNA is working with the Victorian Department of Education to improve child wellbeing and safety outcomes by improving information sharing across sectors, including primary health care. Our work focuses on child information sharing reforms in Victoria. CIS is also occurring in other states.

New ! Child Information Sharing Resources to assist PHC Nurses implement CIS:

  • Child Information Sharing Scheme (CISS) Flow Chart: Here
  • Information Sharing Frequently Asked Questions Resource: Here
  • Child Information Sharing Acronym Resource for Primary Health Care Nurses: Here
  • Improving Child Wellbeing and Safety Outcomes Project - Case Study 1: Here
  • Improving Child Wellbeing and Safety Outcomes Project - Case Study 2: Here
  • Improving Child Wellbeing and Safety Outcomes Project - Case Study 3: Here

Coming up in 2023:

  • A new community of practice (CoP)
  • APNA Nurse Support and Resources
  • 4 x 45 minute education information sessions 
  • 2 x evening event virtual discussions (in May and October) 
  • A Podcast on Child Safety
  • Article in the Primary Times
  • Updates in the APNA Festival of Nursing
  • Victorian Department of Education (DE) Online learning https://training.infosharing.vic.gov.au

2022 education sessions and resources are below under the "Previous Education and Information Session Resources" tab.

 Background

The Department of Education has funded projects under the Child Information Sharing Capacity Building Grants Program to build workforce awareness of and confidence in using the Child Information Sharing Scheme (CISS) to promote child wellbeing or safety and, where family violence risk to a child is present, the Family Violence Information Sharing Scheme (FVISS), having regard to the Multi-Agency Risk Assessment and Management Framework (MARAM) introduced in Victoria in 2018. APNA is fortunate to be part of the 2023 CIS Grants Program and will build on learning from the previous year and support PHC nurses and health care teams to become confident implementing child information sharing, to optimise child wellbeing or safety.

 

Information Education Session Resources

Education Session 1

Topic: Introduction to Child Information Sharing and Family Violence Reforms

Date Presented: Thursday 28 April 2022

Summary:

 In this session we have Nerida Mason from DET Implementation, Victorian Child Information Sharing Division, Victorian Department of Education and has worked in the Education Sector as a leader and teacher for 20 years. Her career has focused predominantly on the student wellbeing, safety and engagement area, leading multi-disciplinary teams of education and mental health professionals to support students and their families. Nerida joined the Victorian Child Information Division at the beginning of 2020 – her role has involved the development and delivery of training, implementation support and culture change activities for education workforces

Access to Presentation Slides Here

Access to Recording Here

Education Session 2

Topic: Introduction to Child Information Sharing and Family Violence Reforms

Date Presented: Wednesday 25 May 2022

Summary:

We were very fortunate to have Mark Aitken, a Registered Nurse and the Stakeholder Engagement Manager with Nurse & Midwife Support, the national 24/7 support service for nurses midwives, and students present the second session.

The session will be outlining Nurse & Midwife Support: supporting the health and wellbeing of nurses and midwives- in the context of child information, child well-being and safety. ‚Äč

Access to Presentation Slides Here

Access to Recording Here

Education Session 3

Topic: Introduction to Child Information Sharing: How it Works in Practice

Date Presented: Wednesday 29 June 2022

Summary:

In Today's session, we have Nerida Mason returning from education session one!

From DET Implementation, Victorian Child Information Sharing Division, Victorian Department of Education, and has worked in the Education Sector as a leader and teacher for 20 years. Her career has focused predominantly on the student wellbeing, safety and engagement area, leading multi-disciplinary teams of education and mental health professionals to support students and their families. For today session we will cover:

  • Refresh understanding of CISS
  • Build confidence in understanding of when information can be shared under CISS and FVISS 
  • Describe information sharing requirements
  • Familiarize with organisational decision-making protocols
  • Develop understanding of proactive information sharing and making a request

Access to Presentation Slides Here

Access to Recording Here

Education Session 4

Topic: Good information sharing practices.

Date Presented: Wednesday 27 July 2022

Summary:

We were very fortunate to have Emma Nugent As a Project Officer at the Centre for Excellence in Child and Family Welfare.

The focus of this session is to assist in developing an understanding of:

  • MARAM and the Information Sharing Schemes as a shared responsibility across sectors
  • Understanding your role and responsibilities under the Information Sharing Schemes
  • Responding to and making an information sharing request
  • Good record keeping practices

Access to Presentation Slides Here

Access to Recording Here

Education Session 5

Topic: Health needs for children & young people in out-of-home care

Date Presented: Wednesday 31 August 2022

Summary:

We were fortunate to have Karen Mclean with us from the Centre for Community Child Health at the Royal Children's Hospital and Murdoch Children's Research Institute.

Education session 5: Learning Objectives 

  • Understanding Health needs for children & young people in OOHC
  • Identifying National recommendations for health assessments
  • Awareness of Current practice in Victoria (our clinic set up, the findings of the study)
  • Identifying barriers / enablers to healthcare for this cohorts

Access to Presentation Slides Here

Access to Recording Here

Education Session 6

Topic: Introduction to Kids Helpline 

Date Presented: Wednesday 5 October

Summary:

We were fortunate to have Carla Sargeant with us from Kids Helpline provide an energsing and integrative workshop of all the work Kids Helpline achieve.

Education session 6: Learning Objectives 

  • Understanding Kids Helpline services
  • Understanding reasons why the service is contacted, who uses and refers to the services
  • Identifying resources and supports

Access to Presentation Slides Here

Access to Recording Here

NurseTalk

Topic: NurseTalk - Implementing and safely sharing Child Information in Primary Health Care

Date Presented: Wednesday 9 November

Summary:
Nerida Mason, from the Department of Education and Training Implementation, Victorian Child Information Sharing Division & Department of Education presenting practical tips and case study reflection. Exploring the topic of implementing and safely sharing Child Information in a Primary Health Care setting

Access to Presentation Slides Here

Access to Recording Here

Date Presented: Wednesday, 14 June 2023

2023 Education Session 3

Topic: Building Child Information Sharing Capacity in Primary Health Workforces

Summary:

This session, presented by Stuart Cardell from the Victorian Department of Education focuses on how Primary Health Networks can support their workforces to better understand and implement the CISS Reforms.

Access to Presentation Slides Here

Access to Recording Here


Date Presented: Wednesday, 23 August 2023

2023 Education Session 4

Topic: Learn how to implement the CISS from a real-world case study

Summary:

In this session, Lori Adamec, Student Wellbeing Coordinator from Aldercourt Primary School, shares their experience of using the Child Information Sharing Scheme to ensure the safety and wellbeing of a student.

Access to Presentation Slides Here

Access to Recording Here

Child information sharing is different from mandatory reporting. New child information sharing schemes commenced in Victoria with general practice, GPs and primary health care (PHC) nurses prescribed under the schemes in 2021. Professional obligations under the scheme are not yet widely understood in the setting, which is why APNA invites you to participate in the Improving Child Safety and Wellbeing and Family Violence Outcomes Project. 

The Child Information Sharing Capacity Building Grants Program (the Program) provides funding to sector peaks and lead bodies to increase awareness of child information sharing in prescribed workforces (education, health, child and family services, and justice) and to build workforce confidence in using the Child and Family Violence Information Sharing Schemes (the Schemes) to undertake quality, timely and appropriate child information sharing, to promote child wellbeing or safety, and to assess or manage family violence risk to a child.

The Program will achieve this by:

  • increasing awareness of child information sharing in prescribed organisations, including their roles, responsibilities, and obligations under the Schemes;
  • supporting ISEs to embed the Schemes in their organisational systems, policies, processes and practice, to meet their legislative obligations;
  • identifying and helping to address workforce gaps and barriers in understanding and implementing the Schemes;
  • building workforce capability and confidence in using the Schemes to undertake quality, timely and appropriate child information sharing to promote child wellbeing and safety (using CISS), and to assess or manage family violence risk to a child.

This work is based on Family Violence Information Sharing Scheme under Part 5A of the Family Violence Protection Act 2008(Vic)(FVISS)and the Multi-Agency Risk Assessment and Management Framework made under Part 11 of the Family Violence Protection Act 2008(Vic)(MARAM)).

  • engaging Aboriginal and diverse and disadvantaged groups to increase understanding of child information sharing and promote cultural safety in using the Schemes;
  • promoting cross-sector collaboration in support of a shared and consistent understanding of the Schemes and roles and responsibilities for child wellbeing and safety across the service system; and
  • building on and adding value to existing information sharing capacity building initiatives and funded activities in prescribed sectors.

No.

Project Element

Activity

1.

Support education engagement

Awareness, promotion and engagement activities are planned. Watch this space.

 

 

A community of practice (CoP) will be developed to promote understanding of child wellbeing and safety, raising awareness of implementation of child information sharing, and improving family violence outcomes.

2.

Education and Resources

Nurse Support (Mon-Fri, 9- 5pm) will be available to build confidence around child information sharing schemes and support for enquiries around responsibilities, implementation, where to go for assistance.

 

 

6 education information sessions will be provided, commencing in April 2022 and held monthly. Dates to be confirmed.  

 

 

Existing expert government resources will be promoted and other resources developed to support knowledge and confidence in using the information sharing scheme.

The DET online learning modules will be promoted.

3.

Communication and Information Promotion

A Podcast is planned to raise awareness of the CISS and provide resources about the importance of child information sharing to improve child safety and wellbeing and improve family violence outcomes.

A Nurse talk event is planned for 21 September 6-7pm. This is an informal, interactive session.

 

 

Online information and resources will be available to promote the Project and support improved awareness, understanding and access to the Victorian Government CISS/ FVISS resources including Victorian Government’s website on information sharing and MARAM reforms.

 

 

Watch out for the 2022 Summer edition of the Primary Times for Project information.

Information and resources

Links

Agency/Source

Victorian Government’s website on the information sharing and MARAM reforms

https://www.vic.gov.au/information-sharing-schemes-and-the-maram-framework

Victorian Government

Training for health workforces in the information sharing and MARAM reforms:

https://training.infosharing.vic.gov.au

 

Victorian Government

An introduction to family violence awareness for nurses who work in primary health care

https://www.apna.asn.au/product/detail/f9d727e5-768f-ec11-80e2-005056be66b1

Australian Primary Health Care Nurses Association (APNA)

APNA Nurse Support

Call 1300 303 184 (or 03 9322 9598) Email nursesupport@apna.asn.au

Improving Child Safety and Wellbeing and Family Violence Outcomes Project Contact: Cressida Bradley cressida.bradley@apna.asn.au  p: 1300 303 184          

Australian Primary Health Care Nurses Association (APNA)

 

Mandatory reporting- Children youth and families - Who is mandated to report in Victoria?

https://providers.dffh.vic.gov.au/mandatory-reporting

Victorian Government

Mandatory reporting and requirements

https://www.1800respect.org.au/resources-and-tools/reporting-and-protection/mandatory-reporting

1800RESPECT Service Directory

Abuse and violence: working with our patients in general practice, 5th edition (the White Book) https://www.racgp.org.au/clinical-resources/clinical-guidelines/key-racgp-guidelines/view-all-racgp-guidelines/abuse-and-violence/preamble  Royal Australian College of General Practitioners

Family Violence
GP Education Program

 

https://www.racgp.org.au/the-racgp/faculties/vic/family-violence-gp-education-program Royal Australian College of General Practitioners

Mandatory reporting of child abuse and neglect

https://aifs.gov.au/cfca/publications/mandatory-reporting-child-abuse-and-neglect

 

NMBA Your health matters - A 24/7 national support service for nurses & midwives providing access to confidential advice and referral.

Phone 1800 667 877

https://www.nmsupport.org.au/

Nursing and Midwifery Board of Australia

Draft National Plan to End Violence against Women and Children 2022-2032

https://engage.dss.gov.au/draft-national-plan-to-end-violence-against-women-and-children-2022-2032/

Australian Government

Safer Families

https://www.saferfamilies.org.au/about-us

University of Melbourne, Murdoch Childrens’ Research Institute, La Trobe University and South Australia Health and Medical Research Institute

Strengthening Hospital Responses to Family Violence (SHRFV) Tool Kit - hospital based resources

https://www.thewomens.org.au/health-professionals/clinical-resources/strengthening-hospitals-response-to-family-violence

Victorian Government funded the Royal Women's Hospital (the Women's) and Bendigo Health

Translating and Interpreting Services (TIS) https://www.tisnational.gov.au/it/Agencies/Charges-and-free-services/About-the-Free-Interpreting-Service/Free-Interpreting-Service-for-private-medical-practitioners Free Interpreting Service for private medical practitioners

Although the information sharing reforms are Victorian, child wellbeing and safety is a national priority and family violence doesn’t recognise borders.

It is important for cross border primary health care providers and schools to be aware of information sharing requirements in their jurisdiction as well as those of neighbouring jurisdictions. Please check your state or territory requirements. [i] [ii] [iii] [iv] [v] [vi]

[i] NSW Government, NSW Interagency Guidelines for Practitioners https://www.facs.nsw.gov.au/providers/children-families/interagency-guidelines

[iii] Western Australian Government Working together for a better future for at risk children and families https://vsu.mhc.wa.gov.au/media/1312/cpfs-1.pdf

[iv] Northern Territory Information sharing guidelines https://nt.gov.au/__data/assets/pdf_file/0004/949774/information-sharing-guidelines.pdf

[v] QLD Government, Department of Child Safety, Youth and Women, INFORMATION. SHARING GUIDELINES To meet the protection and care needs and promote the wellbeing of children https://www.cyjma.qld.gov.au/resources/dcsyw/about-us/partners/information-sharing/guidelines.pdf

[vi] Tasmanian Government, Delivering positive reforms in child safety, https://www.premier.tas.gov.au/site_resources_2015/additional_releases/delivering_positive_reforms_in_child_safety

ACT Government
https://www.communityservices.act.gov.au/ocyfs/families-and-carers/carer-handbook/information-sharing

http://classic.austlii.edu.au/au/legis/act/consol_act/caypa2008242/s859.html

About the APNA Improving Child Safety and Wellbeing and Family Violence Outcomes Project

The Australian Primary Health Care Nurses Association (APNA) is the peak professional body for nurses working in all primary health care clinical settings including general practice, community health, correctional care, schools, Aboriginal and Torres Strait Islander Health Services, and home-based settings.

APNA aims to build workforce confidence in using the Infomration sharing schemes (CISS & FVISS) to undertake quality, timely and appropriate child information sharing, to promote child wellbeing or safety, and to assess or manage family violence risk to a child and contribute towards to following outcomes:

  • Awareness – Information Sharing Entities (ISEs) are aware of their roles, responsibilities, rights, and obligations.
  • Information sharing- ISEs demonstrate quality, timely and appropriate child information sharing.
  • System improvement- Improved service system coordination and collaboration in the interests of child safety.
  • Empowerment and collaboration- A shared understanding and commitment to child wellbeing across services and communities.
  • Decision making- support PHC Nurses to build increased awareness, knowledge and confidence to locate and implement relevant Victorian Government information and online learning to support sharing information safely, appropriately, and effectively, supporting a shift in child information sharing.

Lisa Collison- Program Manager – Nursing in Primary Health Care and Nursing Support lisa.collison@apna.asn.au

Cressida Bradley – Project Officer: cressida.bradley@apna.asn.au

Ph 1300 303 184

The Australian Primary Health Care Nurses Association acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea and community. We pay our respects to elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.


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